This article provides a comprehensive guide to understanding and using an ISO 22000:2018 evaluation grid in Excel. Whether you are preparing for an internal audit or a certification cycle, a structured checklist is your most valuable tool for ensuring food safety compliance.
Mastering Food Safety: The ISO 22000:2018 Evaluation Grid in Excel
In the food industry, safety isn't just a requirement—it’s a foundation. The ISO 22000:2018 standard provides a global framework for Food Safety Management Systems (FSMS). To navigate its complexities, many Quality Assurance (QA) managers turn to an Excel-based evaluation grid.
This tool transforms a dense technical document into a functional, interactive roadmap for compliance. Why Use an Excel Grid for ISO 22000:2018?
While specialized software exists, Excel remains the preferred choice for many professionals due to its:
Customization: Tailor rows to fit your specific processing plant or catering unit.
Accessibility: No extra licenses are required for team members to view or edit.
Data Visualization: Use "Conditional Formatting" to instantly see red flags (non-conformities) versus green (compliant) areas.
Progress Tracking: Formula-based scoring allows you to calculate a "Percentage of Readiness" for certification. Key Components of the Evaluation Grid
The 2018 version of ISO 22000 adopted the High-Level Structure (HLS), meaning your Excel grid should be organized into the following main sections: 1. Context of the Organization (Clause 4)
Your grid must verify if the company has identified internal and external issues.
Checklist item: "Is there a documented analysis of interested parties (suppliers, regulators, consumers) and their requirements?" 2. Leadership and Commitment (Clause 5) Compliance starts at the top. grille d 39-evaluation iso 22000 version 2018 excel
Checklist item: "Has top management established a food safety policy that is communicated and understood?" 3. Planning (Clause 6) This section focuses on risks and opportunities.
Checklist item: "Are there clear objectives for the FSMS, and are they measurable?" 4. Support and Operation (Clauses 7 & 8)
This is the "engine room" of the standard. It includes PRPs (Prerequisite Programs), traceability, and hazard control (HACCP).
Checklist item: "Does the traceability system uniquely identify incoming material from suppliers?"
Checklist item: "Are Critical Control Points (CCPs) and OPRPs (Operational Prerequisite Programs) clearly defined with measurable limits?" 5. Performance Evaluation and Improvement (Clauses 9 & 10)
Checklist item: "Are internal audits conducted at planned intervals?"
Checklist item: "Is there a process for handling non-conformities and taking corrective actions?" How to Build Your Excel Evaluation Tool
To create an effective "Grille d'évaluation," follow these formatting tips:
Columns: Use columns for Clause Number, Standard Requirement, Evidence/Observation, Status (Compliant, Minor NC, Major NC), and Action Plan.
Dropdown Menus: Use Data Validation to create dropdowns for the "Status" column to keep data clean.
Scoring System: Assign values (e.g., 2 for compliant, 1 for partial, 0 for non-compliant) to automatically generate a compliance score at the bottom of each tab. This article provides a comprehensive guide to understanding
The "Gap Analysis" Tab: Create a summary sheet that pulls data from all other tabs to show management a high-level view of readiness. Moving from Excel to Certification
An Excel grid is a diagnostic tool, not a solution. Once the grid reveals a "gap," your team must implement the necessary changes—whether that's better staff training, updated temperature logs, or improved sanitation protocols.
By consistently updating your ISO 22000:2018 Excel evaluation grid, you ensure that food safety is a continuous process rather than a once-a-year panic before the auditor arrives.
Introduction
ISO 22000 is an international standard for food safety management systems (FSMS) that provides a framework for organizations to ensure food safety throughout the supply chain. The 2018 version of the standard emphasizes a more risk-based approach, flexibility, and continual improvement. To help organizations assess their compliance with the standard, we can create an evaluation grid in Excel.
Evaluation Grid: ISO 22000:2018
The evaluation grid will assess the organization's FSMS against the requirements of the ISO 22000:2018 standard. The grid will have the following columns:
Excel Evaluation Grid Template
Here's a sample template:
| Clause | Requirement | Current Status | Evidence | Comments | | --- | --- | --- | --- | --- | | 4.1 | Understand the organization and its context | | | | | 4.2 | Determine the interested parties | | | | | 4.3 | Define the scope of the FSMS | | | | | 5.1 | Leadership and commitment | | | | | 5.2 | Food safety policy | | | | | ... | ... | ... | ... | ... |
Grading and Scoring
To make the evaluation more quantitative, we can assign scores based on the organization's compliance with each requirement. For example:
The total score can be calculated and expressed as a percentage, indicating the organization's overall compliance with the standard.
Benefits of the Evaluation Grid
The evaluation grid in Excel provides several benefits:
Conclusion
The proposed evaluation grid in Excel provides a practical and effective way to assess an organization's compliance with the ISO 22000:2018 standard. By using this grid, organizations can identify areas for improvement, prioritize actions, and track progress towards achieving a robust food safety management system.
ISO 22000:2018 evaluation grid (or checklist) in Excel is a strategic tool used by food chain organizations to conduct gap analyses, perform internal audits, and prepare for certification. By structuring the standard's requirements into a digital format, businesses can systematically measure their Food Safety Management System (FSMS)
against the High-Level Structure (HLS) shared with other ISO standards. ISO 9001 Checklist 1. Core Structure of an ISO 22000:2018 Excel Grid The grid is typically organized according to the High-Level Structure (Clauses 4–10)
, allowing for easier integration with other management systems: ISO 9001 Checklist ISO 22000 Clause 4: Master Food Safety & Strategic Growth
Une grille efficace ne se limite pas à lister "Oui/Non". Elle doit épouser la structure de la norme. Voici les 10 chapitres que votre fichier Excel doit impérativement contenir :