(Uniform Form 49) is the standard administrative memorandum used within the New York City Police Department (NYPD). It is used for official communications, requests, and reporting.
Below is the standard formatting guide for the "Top" (header) section of an NYPD UF-49. 📋 UF-49 Header Template
The top of the memorandum must be precise. All text is typically aligned to the left , except for the "POLICE DEPARTMENT" heading. POLICE DEPARTMENT CITY OF NEW YORK [Rank], [Full Name], [Tax Registry Number] [Rank], [Full Name], [Command/Bureau] [CONCISE, ALL-CAPS TITLE OF THE REPORT] [Month Day, Year] 🛠️ Field Descriptions Include your current , followed by your (Last, First), and your Police Officer John Doe, Tax #123456 Identify the recipient by
. This is usually your Commanding Officer (C.O.) or a specific Bureau Chief. Commanding Officer, 123rd Precinct
This must be clear and capitalized. It should tell the reader exactly what the memo is about in 5–8 words. REQUEST FOR EXCUSED ABSENCE – COURT APPEARANCE
Use the standard military or civilian format as dictated by your specific command's preference (e.g., April 10, 2026). ✍️ Formatting Rules Times New Roman font is the standard. margins on all sides. double spacing
between the header fields (From, To, Subject, Date) and the body of the text. The "First Paragraph" Rule:
Always begin the body of the memo with a standard opening line such as: "1. It is requested that..." "2. Matter investigated as follows..." ⚠️ Common Pitfalls Incorrect Tax ID:
Always double-check your Tax Registry Number; errors here can delay processing. Vague Subjects:
Avoid subjects like "Report" or "Request." Be specific (e.g., "EQUIPMENT REPLACEMENT REQUEST"). Chain of Command:
Ensure you are addressing the memo to the correct supervisor according to your unit's internal flow. of the memo if you tell me: What is the specific purpose
Note: The UF-49 is the NYPD’s "Complaint Follow-Up Report" (also known as the Aided Report). It is typically used to document injuries to victims (aided cases), property damage, or follow-up investigations after an initial complaint (UF-61) has been filed.
NEW YORK CITY POLICE DEPARTMENT COMPLAINT FOLLOW-UP REPORT (UF-49)
| PRECINCT: | SECTOR: | DATE OF OCCURRENCE: | TIME OCCURRED: | | :--- | :--- | :--- | :--- | | 074 (Midtown South) | B (18:00-02:00) | 04/18/2026 | 23:15 Hrs |
| REPORT NUMBER: | CLASSIFICATION: | CRIME / INCIDENT CODE: | | :--- | :--- | :--- | | 2026-074-12345 | Aided / Assault (Misd.) | 105 (Assault 3) |
SECTION A: AIDED / VICTIM INFORMATION
| LAST NAME: | FIRST NAME: | MI: | DOB: | SEX: | RACE: | | :--- | :--- | :--- | :--- | :--- | :--- | | DAVIS | JAMES | R | 05/12/1990 | M | B |
| ADDRESS: | APT #: | CITY: | STATE: | ZIP: | | :--- | :--- | :--- | :--- | :--- | | 340 West 45th Street | 4B | New York | NY | 10036 |
| HOME PHONE: | WORK PHONE: | INJURY: | DISPOSITION: | | :--- | :--- | :--- | :--- | | (212) 555-1245 | N/A | Bruised left eye, laceration to lower lip (swelling noted) | Treated on scene by EMS (FDNY). Refused transport to hospital. |
SECTION B: INCIDENT LOCATION / JURISDICTION
| PLACE OF OCCURRENCE: | PREMISES TYPE: | | :--- | :--- | | 711 8th Avenue (in front of bodega) | 3 (Sidewalk / Public Street) | uf49 format nypd template top
JURISDICTION: [X] NYPD [ ] MTA [ ] NYCHA [ ] PARKS DEPT [ ] OTHER: ______
SECTION C: NARRATIVE (FOLLOW-UP TO UF-61 #2026-074-12299)
On the above date and time, the aided (Davis) was standing outside 711 8th Avenue waiting for a ride-sharing vehicle. An unknown male (described as: white male, 30-35 years, 5'10", 180 lbs, wearing a gray hoodie and dark jeans) approached the aided and began yelling incoherently. The aided attempted to walk away. The subject then pushed the aided to the ground and struck him twice in the face with a closed fist. The subject fled eastbound on W 45th Street on foot.
Follow-up actions taken by responding officer (PO Martinez, Shield 7423):
Status: Investigation ongoing. Request Detective Squad review of video footage for possible suspect ID via facial recognition.
SECTION D: OFFICER INFORMATION
| REPORTING OFFICER (BADGE): | SIGNATURE: | SUPERVISOR (BADGE): | SIGNATURE: | | :--- | :--- | :--- | :--- | | PO MARTINEZ, 7423 | (Electronic signature on file) | SGT DIAZ, 11508 | (Electronic signature on file) |
| DATE OF REPORT: | TIME COMPLETED: | PRECINCT COMMANDER REVIEW: | | :--- | :--- | :--- | | 04/19/2026 | 00:42 Hrs | LIEUTENANT J. HARRISON |
DISTRIBUTION:
FORM UF-49 (REV. 01/2026) Disclaimer: This document is a template for training/procedural use only.
COMMAND: _______ PRECINCT: _______ BUREAU: _______
If you are training officers or building a mock template for academic use, follow this order:
A well-designed UF-49 top section balances quick data capture with structured fields that support searchability, reporting, and legal standards. For an NYPD-specific template, align field names, codes, and validation rules with NYPD data standards and RMS/LEADS integration practices.
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The UF-49 (Unified Form 49) is the standard internal memorandum used by the New York City Police Department for formal written communication. Whether you are a recruit submitting your "Why I Became a Police Officer" essay or an officer reporting an unusual occurrence, mastering this format is a fundamental skill in the academy and the field. Standard UF-49 Memo Header
The top of a UF-49 follows a specific "Paramilitary" hierarchy to ensure clarity and accountability. POLICE DEPARTMENT: (Centered at the very top) CITY OF NEW YORK: (Centered directly below) Date: (Aligned to the right)
From: Your Rank, Name, and Command/Company (e.g., "Police Officer John Doe, 123rd Precinct" or "Recruit Smith, Company 24-55")
To: The Commanding Officer or specific recipient's title and command
Subject: A brief, clear title of the memo’s purpose (e.g., "UNUSUAL OCCURRENCE REPORT" or "HOMEWORK ASSIGNMENT #1") Key Content Requirements
Handwriting vs. Typing: Recruits are often required to complete these handwritten on lined loose-leaf paper unless otherwise instructed by a company commander.
Conciseness: The NYPD emphasizes communicating clearly and succinctly to eliminate error. (Uniform Form 49) is the standard administrative memorandum
Citations: When used for academy homework, you must include the specific Patrol Guide or Student Guide page numbers used for each answer.
Purpose: It is used for a variety of administrative tasks, including declining scholarship awards, reporting vehicle assignment discrepancies, or detailing preliminary investigations. Common Uses for Recruits and Officers
Candidate Process: Personal statements such as “Why I became a police officer” are submitted in this format.
Academy Training: Used for almost all written homework assignments.
Field Operations: Officially known as the Unusual Occurrence Report when documenting significant incidents like aircraft accidents or major crimes. Police Officer Rance Camarena - NYPD Online
The UF-49 format is the standard official memorandum used by the New York City Police Department (NYPD) for internal correspondence. It is used for various purposes, including requesting scholarships , reporting disciplinary matters, or completing Academy homework. NYPD UF-49 Template (Header Section)
The top of the form typically includes the following information in a structured, paramilitary style: Content to Include POLICE DEPARTMENT City of New York Date Month DD, YYYY From:
[Your Rank], [Your Name], [Tax ID], [Command/Company Number] To: [Recipient's Rank/Title], [Recipient's Command/Unit] Subject:
[A brief, clear title of the memo's purpose, e.g., HOMEWORK #1] Standard Formatting Rules
Handwritten Requirements: For recruits in the Police Academy, UF-49 assignments are often required to be handwritten on lined loose-leaf paper.
Marginalia: Ensure there is a one-inch margin on both sides of the paper.
Clarity and Brevity: The body of the text should be concise, using professional language.
Citations: When used for Academy homework, you must include the Student Guide or Patrol Guide page numbers at the end of each answer.
Closing: While the header identifies the sender, official memos often conclude with a signature block including the sender's full name, rank, and command.
For official templates and related candidate forms, you can visit the NYPD Candidate Forms Page . Police Officer Rance Camarena - NYPD Online
The UF-49 (Unusual Incident Report) is a standard internal memorandum format used by the New York City Police Department (NYPD) for formal communication, such as reports on unusual occurrences or candidate essays like "Why I want to be a police officer". Template Review: Top Section (Header)
The top section of a UF-49 must follow a strict hierarchical structure to be considered professional and "within format".
POLICE DEPARTMENT: This should be centered at the very top in all caps.
CITY OF NEW YORK: Directly below the first line, also centered and in all caps.
Date: Usually placed on the top right or left, depending on specific command instructions. NEW YORK CITY POLICE DEPARTMENT COMPLAINT FOLLOW-UP REPORT
MEMORANDUM FOR: Followed by the rank and name of the intended recipient (e.g., "The Police Commissioner" or "Commanding Officer, [Precinct Name]"). FROM: Your rank, name, and shield number.
SUBJECT: A clear, concise title of the report (e.g., "WHY I BECAME A POLICE OFFICER" or "REPORT OF UNUSUAL INCIDENT"). Key Assessment Criteria
Formatting Precision: NYPD standards require typed or clearly printed text. If using a digital template, ensure the font and margins mirror official departmental memos, as any inaccuracies can be seen as a lack of attention to detail during the recruitment process.
Conciseness: The template is designed for brevity. You are expected to express ideas succinctly and organize thoughts into a well-structured, understandable text.
Professionalism: Candidates often use this format for their mandatory background history essays. Ensure the tone remains formal and follows the "top-down" reporting structure typical of law enforcement communications.
For official recruitment materials and current versions of related candidate forms (like the APD-5), you should visit the NYPD Police Officer Candidate Forms page on the official NYC.gov website. Police Officer Candidate Forms - NYPD - NYC.gov
The UF-49 (Memorandum) is the standard format for internal correspondence within the New York City Police Department (NYPD). It is a paramilitary-style memo used for everything from requesting leave to providing official investigative statements. UF-49 Template (Top Section)
A proper UF-49 must follow this specific header layout, typically centered or left-aligned at the top of the page: POLICE DEPARTMENTCITY OF NEW YORK
MEMORANDUM FOR: [Rank/Title and Name of Recipient, e.g., Commanding Officer, 13th Precinct]FROM: [Your Rank, Name, and Command]SUBJECT: [Concise description of the memo’s purpose, e.g., REQUEST FOR SICK LEAVE]DATE: [Month Day, Year] Drafting a Proper Review (Body & Closing)
When writing the body of the memo, maintain a professional, objective, and "paramilitary" tone.
Opening Statement: Start with a direct reference to the purpose or the specific Patrol Guide procedure being addressed.
Example: "1. It is requested that..." or "1. In accordance with P.G. 202-32..."
Numbered Paragraphs: Use numbered paragraphs (1, 2, 3...) for each distinct point or observation. This ensures clarity and high-speed scannability for superiors.
Third Person Perspective: Generally, write in the third person or use your rank/last name (e.g., "The undersigned officer observed...") unless the specific instruction for that UF-49 dictates otherwise. Content Content: Facts only: Avoid personal feelings or prejudices.
Specifics: Include dates, times, locations, and any relevant Report or Tax ID numbers. Closing and Signature:
Leave space for your signature above your typed name and rank.
Include your Tax ID number and Shield number (if applicable) at the bottom. Common Use Cases
Administrative Requests: Reporting changes in personal information or requesting leave.
Investigative Statements: Detailing actions taken during an incident, such as a vehicle assignment correction or a use-of-force review.
Scholarship/Promotion Applications: Providing a professional "resume-style" statement of background and experience. Police Student's Guide, NYPD, 2005 | Prison Legal News