Ysoft Safeq 6 Admin Guide -

This informative piece provides a comprehensive overview of the YSoft SafeQ 6 Admin Guide. It is designed for IT administrators, system architects, and managed service providers who are responsible for deploying, maintaining, and securing print infrastructure.

9. Monitoring and Maintenance

6.2 Predefined Reports

Go to Reports > Standard:

User printing summary – pages, cost, environment impact (trees saved via duplex).
Device utilization – busy hours, failures, average job size.
Quota exceedances – list users who ran out of quota.
Audit log – every print, delete, release, login attempt.

Schedule reports: Reports > Schedules → daily/weekly export to PDF/CSV and email to admin. ysoft safeq 6 admin guide

4.2 Quotas and Chargebacks

Control printing costs per user/department: This informative piece provides a comprehensive overview of

Go to Accounting > Quotas → Add quota.
Set:
- Period: Monthly, Quarterly, or Unlimited.
- Limits: 200 B&W pages, 50 Color pages.
- Overage action: Block printing, or charge to a cost center.
Assign quota to a user group or individual.

To enable cost tracking, populate Costs per page: User printing summary – pages, cost, environment impact

Accounting > Price lists → Define B&W ($0.01) and Color ($0.10) per side.

11. Troubleshooting Common Issues

3.1 Terminal Configuration Profile

Create a profile that defines the terminal behavior:

Terminals > Configuration Profiles → Add profile.
Recommended settings:
- Login methods: Card (RFID/HID), PIN (4-8 digits), Mobile (QR/email), or ID/Password.
- Job release options: List of pending jobs + "Print All", "Delete", "Preview".
- Device settings: Allow copying? Scanning to email? Lock device menu.
- User interface: Language, timeout (60s auto-logout), theme.
Assign this profile to one or more terminals.

8.2 Email to Print

Enable Settings → Email Printing → Define SMTP server → Allowed senders (AD group).
User attaches PDF/Office file to an email → sends to print@company.com → job appears in Follow‑Me queue.